Township Board Minutes – October 13, 2011

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Helena Township Board Meeting

October 13, 2011


The meeting was called to order at 7:00 PM by Penny Wagner and pledge of allegiance was said.   Present: Wagner, Peterson, Gurr, Teague and Rice. Motion to approve agenda by Gurr and support by Teague, motion carried.

Conflict of Interest: None

Public Comment: None

Approval of minutes: Wagner made motion to approve the minutes from the special board

   meeting (September 20th,2011) and the regular township board meeting (September 8th,2011)

with support by Rice and motion carried.

Treasurer’s Report: Library beginning balance as of September 1st, 2011     $64,802.10

Receipts                  $1,121.65

Disbursements                $7,714.43

Bank balance as of 06/30/2011              $58,209.32

Two CD’s; $48,258.93 and $15,718.44

As of 09/30/2011, 2011 Total Assets $122,186.69


                                  Township beginning balance as September 1st, 2011      $213,320.69

Receipts                $3,621.35

General Fund Disbursements             $21,056.87

Cemetery & Bldg.           $3,857.86

Total Disbursements                      $31,281.06                                                         

                           TOTAL BANK BALANCE as of September 30th, 2011     $185,660.98

Motion to approve treasurer’s report by Wagner, support by Gurr; motion carried.

Presentation of bills: Township: September 1-30, 2011: $20,502.74 and October 1-13, 2011: $4,686.37

Speakers: None

Communications: Sheriff’s report given by Sheriff Dan Bean. Received communication from Township lawyer; Kate Redman, with suggestions on email policies and record retention policies.

Committee reports: Zoning administrator. Molby gave report

Planning Commission: Jim Swan reported that the planning commission completed the new

   changes to the zoning ordinance. Changes sent to township attorney for final review and

expect to schedule another public hearing before sending on to the County Planning


Ambulance authority: Rick Teague reminded the board and audience that the ambulance

   authority millage renewal would be on the November 8th, 2011 ballot.

Parks & Recreation: Casey McDowell gave an update on the Parks and Recreation Committee.

Survey is completed and available online on the Parks and Recreation web site and in the

library.   Flyers have been distributed locally and postcards to be mailed to all taxpayers. The

five year plan is being revised. A public forum is scheduled for November 10th from 5:30 PM

until 7:00 PM in the Helena Township Community Center.. McDowell also presented board

with current financial status with estimated expenses of $1215.00

Old business: Wagner made the motion that the surety bond requirement for Alden Enterprises

   was finished and that all of the requirements had been met with support by Gurr; motion

passed.   Wagner to send letter to Alden Enterprises and copy to zoning administrator; Molby.

Wagner nominated David Cybula and Doris Felton alternates to the ZBA with support by Gurr

and motion passed. Board discussed the establishment of a district library. It is noted that the

Helena Township Public Library exercised its option in February, 2011 to renew its lease with

the township for three more years and the rent was adjusted according to the CPI. The

township board was not prepared to discuss any additional changes amended to the agreement

for establishing a district library and did not have an updated draft agreement from the

township attorney. Library board President, David Reck, expressed disappointment that the

township board was not prepared to present a resolution for establishing a district library at

this meeting. Wagner to contact township attorney, Kate Redman, to direct her to amend the

draft agreement and furnish the township board with a current draft for the township board

members to review within the next ten to fourteen days. A special meeting could then be

scheduled with the consensus of the board.


New Business: None


Additional Public Comment:

Motion to pay bills by Wagner, support by Rice, and motion passed.

Meeting adjourned at 7:50 PM.

Respectfully submitted, Helena Township Clerk

David G. Peterson Jr.

David G. Peterson Jr.